In many countries around the world, tax legislation requires drivers to keep a vehicle logbook for tax substantiation purposes. Where vehicles are used for business and personal activity, compliance requirements demand even more precise travel data records.
Paper-based handwritten logbooks are commonly in use and can be notoriously inaccurate, as drivers often keep loose papers and receipts with dates and lose or accidentally throw them away.
Relying on drivers to record trips can also result in incorrect recordings if trips are forgotten or incorrectly reported. Human error can also play a major role in data accuracy.
Another major challenge relates to lost data that can arise from devices that have not been activated. Through automation, however, trips would be logged every time and stored safely until the data is required for reporting.
3Dtracking’s platform offers end-users the ability to utilize the trip type and trip cost function already available within the platform, to report on their data, for logbook purposes, and meet the requirements of their tax submissions.
3Dtracking’s platform enables its users to track the costs for all vehicles, with real-time reporting on trip time, length, and location, along with the cost per trip. By using these trip type and trip cost features, all trip history data is securely stored on the 3Dtracking platform for easy reporting at tax time.
A unique feature of 3Dtracking is the ability to store unlimited data history.
3Dtracking’s trip type and trip cost features improve accuracy in recording trip data. By using existing features on 3Dtracking’s platform and automating data collection, the challenge of handwritten travel logs is solved. In addition, if a trip is incorrectly recorded, 3Dtracking’s platform enables users to edit information, assign trip types to specific vehicles, draw reports as well, and maintain a reliable audit trail.
Please contact us to discuss further or to request a demo of our fleet management platform.